THE POSTS OF GRAMIN DAK SEVAKS CYCLE WEST BENGAL CIRCLE
NOTIFICATION FOR THE POSTS OF GRAMIN DAK SEVAKS CYCLE – III/2021-2022
WEST BENGAL CIRCLE
Applications are invited by the respective engaging authorities as shown in the annexure
‘I’against each post, from eligible candidates for the selection and engagement to the following
posts of Gramin Dak Sevaks.
I. Job Profile:-
(i) BRANCH POSTMASTER (BPM)
The Job Profile of Branch Post Master will include managing affairs of Branch Post Office,
India Posts Payments Bank (IPPB) and ensuring uninterrupted counter operation during
the prescribed working hours using the handheld device/Smartphone/laptop supplied by
the Department. The overall management of postal facilities, maintenance of records,
upkeep of handheld device/laptop/equipment ensuring online transactions, and marketing
of Postal, India Post Payments Bank services and procurement of business in the villages or
Gram Panchayats within the jurisdiction of the Branch Post Office should rest on the
shoulders of Branch Postmasters. However, the work performed for IPPB will not be
included in calculation of TRCA, since the same is being done on incentive basis.Branch
Postmaster will be the team leader of the Branch Post Office and overall responsibility of
smooth and timely functioning of Post Office including mail conveyance and mail delivery.
He/she might be assisted by Assistant Branch Post Master of the same Branch Post Office.
BPM will be required to do combined duties of ABPMs as and when ordered. He will also
be required to do marketing, organizing melas, business procurement and any other work
assigned by IPO/ASPO/SPOs/SSPOs/SRM/SSRM and other Supervising authorities. In some
of the Branch Post Offices, the BPM has to do all the work of BPM/ABPM.
(ii)ASSISTANT BRANCH POSTMASTER (ABPM)
The Job Profile of Assistant Branch Post Master will include all functions of sale of
stamps/stationery, conveyance and Delivery of mail at doorstep deposits/payments/other
transactions under IPPB, assisting Branch Postmasters in counter duties using the
handheld device/Smart phone supplied by the Department. However, the work performed
for IPPB will not be included in calculation of TRCA, since the same is being done on
incentive basis.He will also be required to do marketing, organizing melas, business
procurement and any other work assigned by the Branch Postmaster or
IPO/ASPO/SPOs/SSPOs/SRM/SSRM and other Supervising authorities. ABPMs will also be
required to do Combined Duty of BPMs as and when ordered.
The Job Profile of Dak Sevaks will include all functions of viz sale of stamps and stationery,
conveyance and delivery of mail and any other duties assigned by Postmaster/Sub Postmaster
including IPPB work in the Departmental Post Offices/RMS. However, the work performed for
IPPB will not be included in calculation of TRCA, since the same is being done on incentive
basis.He may also have to assist Post Masters/Sub Postmasters in managing the smooth
functioning of Departmental Post Offices and do marketing, business procurement or any other
work assigned by the Post Master or IPO/ASPO/SPOs/SSPOs/SRM/SSRM and other Supervising
authorities. In Railway Mail Services (RMS), GDS has to handle the work related to RMS, like,
closing/opening of bags, transport of bags from one place to other manually and any other works
allotted by the RMS authorities
II. Time Related Continuity Allowance(TRCA)
The following Minimum TRCA shall be payable to the categories of GDS as mentioned in
Directorate Order No.17-31/2016-GDS dated 25.06.2018.
|Sl.No.||Category||Minimum TRCA for 4|
Hours/Level 1 in TRCA Slab
|Minimum TRCA for 5|
hours/Level 2 in TRCA slab
(ii) However, in respect of GDSs engaged on or after 01.07.2018, the initial fixation of TRCA will be
done on the first stage of Level-I of the respective category.
III. Details of vacant posts for which applications are called for are shown in the Annexure-I.
The minimum and maximum of age for the purpose of engagement to GDS posts shall be
18 and 40 years respectively as on 20.07.2021 the date of notification of the vacancies.
Permissible relaxation in Upper age limit for different categories is as under:-
|1||Schedule Caste/Scheduled Tribe (SC/ST)||5 years|
|2||Other Backward Classes (OBC)||3 years|
|3||Economically Weaker Sections (EWS)||No relaxation*|
|4||Persons with Disabilities (PwD)||10 years*|
|5||Persons with Disabilities (PwD) + OBC||13 years*|
|6||Persons with Disabilities (PwD) + SC/ST||15 years*|
Note:- 1* There will be no relaxation in upper age limit to EWS candidates. However,
the persons belonging to EWSs who are not covered under the scheme of
reservation for SCs, STs and OBCs shall get 10% reservation in engagement
to the Gramin Dak Sevak posts in the Department of Posts as per
Directorate instructions circulated vide no. 17-09/2019-GDS dated
Note:-2* All Engaging Authorities shall maintain reservation for persons with
disabilities to all categories of GDS posts except for persons with benchmark
of disability “Blind” (for all categories of GDS). Percentage of reservation
may be maintained as in the case of SC,ST and OBC categories in GDS posts
as per Directorate order no. 17-08/2017-GDS dated 26.02.2019.
Relaxation in upper age limit is subject to the condition that maximum age
of the applicant on the crucial date shall not exceed 55 years.
V. Educational Qualification
(i) Secondary School Examination pass certificate of 10th standard with passing marks
in Mathematics, local language and English (having been studied as compulsory or
elective subjects) conducted by any recognized Board of School Education by the
Government of India/State Governments/ Union Territories in India shall be a
mandatory educational qualification for all approved categories of Gramin Dak
Sevaks.(Referred to in Directorate Order No 17-31/2016-GDS dated 25.06.2018).
(ii) Compulsory knowledge of Local Language
The candidate should have studied the local language at least up to
10th standard [as compulsory or elective subjects] as declared by the State
Government or as per constitutional provisions relating to the 8th schedule of
Constitution of India.List of Official languages of the state are shown below:-
NAMES OF CIRCLE AND OFFICIAL LANGUAGES OF THE STATE/UT UNDER EACH CIRCLE
|Sl.No.||Name of Circle||Name of State/ Union|
Territory covered under
|Local language as for|
the Postal Circle
|1||Andhra Pradesh||Andhra Pradesh and|
|2||Assam||Assam (Excluding Three|
dists of Barak Valley and
Council Areas)Three Dist. of Barak ValleyBodoland Territorial
Dadra Nagar Haveli
Daman and Diu
|8||Himachal Pradesh||Himachal Pradesh||Hindi|
|9 etc||J & K Circle|
|J & K|
(iii) Basic Computer Training
The candidates for all approved categories of GDS referred to in (i) above will be required
to furnish Basic Computer Training Course Certificate of at least 60 days duration from any
Computer Training Institute run by Central Government/State Government /Universities /
Boards / Private Institutions Organizations.This requirement of basic computer knowledge
certificate shall be relaxable in cases where a candidate has studied computer as a subject
in Matriculation or class XII or any other higher educational level and in such cases, a
separate certificate will not be insisted upon.
The condition of residence shall apply as stipulated in Rule 3-A (vii) of GDS (Conduct and
Engagement) Rules, 2020.The candidate who is applying for the post of BPM must
provide accommodation for Branch post office after selection but before engagement. The
accommodation should meet the following prescribed standards: –
(i) The building may be owned by a Gram Panchayat or Central government or by
State government such as school or offices or BPM’s own house or a proper rented
accommodation in a busy place of the post village.
(ii) Location- The Branch Office (BO) should be located in the main busy part of the
(iii) Size- The minimum size of Branch Post Office should not be less than 100 sq. feet
preferably in 10’x10’ dimensions and in ground floor.
(iv) Approach- The Branch Post Office should have direct access/approach from village
road and should be located in front portion of the building in which it is housed.
The Branch Post Office should not be housed in Verandahs, Courtyards, Kitchen,
SPWC under the stairs, bed room, damaged rooms, makeshift accommodations,
isolated buildings outside the village etc. which are difficult to access/approach by
(v) Structure – The Branch Post Office accommodation should preferably be a Brick
Mortar structure to ensure safety and security. The room should be properly
ventilated and lighted and should be properly maintained and neatly white
(vi) Power supply – The post office room should have electrical power connection for
charging of handheld devices and for fan, electricity bulb etc. It should have
suitable place to install solar panels.
(vii) The accommodation for the Branch Post Office should be exclusively available for
Post Office use. It may work from a village shop but Post office working from shop
should have an exclusive space to keep the registers, micro ATM or hand-held
device and other items apart from space for prominently exhibiting the signage etc.
giving due importance to Post Office.
(viii) At present DARPAN/ Computer/ Laptop devices are using all of the four Network
Service Providers(NSPs) viz, Airtel & BSNL for ensuring connectivity to Branch Post
Offices. While providing accommodation for Branch Post Office, it should be
ensured that, Network is available for any one of these NSPs.
Further, it is clarified that the candidate who has applied for BPM has to
provide the above prescribed standards of accommodation if got selection well
before engagement and if he is engaged as BPM will be entitled for the drawl of
Composite allowance @ Rs.500/-per month as prescribed in Directorate OM. No
17-31/2016-GDS dated 25.06.2018 & No 17-31/2016-GDS (pt) dated 28.09.2018.
Further, if the candidate selected and engaged as BPM provides accommodation
for Post Office in a rent free government accommodation and staying in the Post
village will be entitled for the Composite allowance Rs.250/- equal to that of BPMs
who provide non-standard accommodation (those who are not fulfilling above
standard are treated as non-standard accommodations), as prescribed in
Directorate OM. No. 17-31/2016-GDS dated 25.06.2018 & No 17-31/2016-GDS (pt)
VII. Knowledge of Cycling
Knowledge of Cycling is a pre-requisite condition for all GDS posts. In case of a
candidate having knowledge of riding a scooter or motor cycle, that may be considered as
knowledge of cycling. The candidate has to submit a declaration to this effect.
VIII. Adequate means of Livelihood
The candidate applying for the post shall note that he/ she will have adequate means of
livelihood to support himself/ herself and his/ her family from other sources so as to have
to supplement his/her income. However, this shall not be a pre requisite for candidates for
the purpose. Selected candidate shall be required to comply with this condition within 30
days after selection but before engagement. The candidate shall furnish an undertaking in
the application itself that he/ she have other sources of income besides the allowances to
be paid by the Government for adequate means of livelihood for himself/ herself and
his/her family. The candidate after selection as Gramin Dak Sevak shall have to give the
undertaking again before engagement.
The condition of adequate means of livelihood shall apply as stipulated in Rule 3- A
(iii) of GDS (Conduct and Engagement) Rules, 2020. However, this condition shall not be a
pre-requisite for candidates for the purpose of applying to the GDS post or selection there
to and the selected candidate shall be required to comply with this prescribed condition
within 30 days after selection but before engagement and will continue till discharge.
IX Furnishing of Security
On engagement as GDS, the person so engaged shall be required to furnish security in such
manner as may be prescribed from time to time. The existing security amount in case of
Branch Postmaster and other approved categories of GDS is ABPM & Dak Sevak is
Rs.1,00,000/. (vide Dte. lr.no. 17-18/2018-GDS dated 14.01.2020)
X. ACCOMODATION FOR LOCATING BRANCH POST OFFICE
The candidate selected for the engagement of BPM shall have to provide centrally located
accommodation in the Branch Post Office village within 30 days for use as Post Office
premises and the expenditure of the hiring if any needs to be borne by the candidates.
XI. No person holding an elective office will be considered for engagement to the post.
XII. The candidate selected as Gramin Dak Sevak shall not engage in any activity with any
outside agency which would be detrimental to the business or interest of the Post Office.
XIII. Past experience or service of any kind will not be considered for selection.
XIV. A Gramin Dak Sevak shall be outside the Civil Service of the Union and governed by GDS
(Conduct and Engagement) Rules 2020 as amended from time to time.
XV. Fulfillment of other terms and conditions
Terms and conditions of engagement to GDS posts shall apply as stipulated in the relevant
rules of GDS (Conduct & Engagement) Rules, 2020.
XVI. Adequate representation of SC/ST/OBC, Persons with Disability& Economically Weaker
The instructions issued by the Department vide no.19-11/97-ED & TRG dated 27.11.1997,
No. 17-08/2017-GDS dated 26.02.2019 and No. 17-09/2019-GDS dated
26.02.2019providing for adequate representation of SC/ST/OBC communities, Persons
with Disability and Economically Weaker Sections ( EWSs) respectively will continue to
apply. Thepermissible disability for persons with Disability will be as given below in GDS Posts;
|Sl. No||Name of the Posts||Categories of disability suitable for the post.|
|1||BPM/ ABPM/ Dak|
|a) Low vision (LV),|
b) D(Deaf), HH (Hard of hearing),
c) One Arm (OA), One leg (OL), Leprosy Cured,
Dwarfism, Acid Attack Victim,
d) Specific learning disability.
Multiple disabilities from amongst disabilities
mentioned at (a) to (d) above except Deaf and
XVII. Production of SC/ST/OBC/Disability/ Economically Weaker Sections Certificate
Production of SC/ST/OBC/disability/EWSs certificate in the prescribed format would be
compulsory in case of such candidates.
XVIII.Method of Engagement
Method of engagement will continue to be as online engagement process for engagement
of all categories of GDS as notified vide Directorate Letter No 17-23/2016-GDS dated
Transgender: “Transgender person” means a person whose gender does not match with the
gender assigned to that person at birth and includes trans-man or trans-woman (whether
or not such person has undergone Sex Reassignment Surgery or hormone therapy or
laser therapy or such other therapy). Person with intersex variations,genderqueer and
person having such socia-cultural identiies as kinner,hijra,aravani and jogta.
(i) Exemption of fee for applying on GDS Posts
Applicant belonging to the category UR/OBC/EWS Male/trans-man have to pay a fee of
Rs.100/-(Rupees one hundred only) for each set of five options.Payment of fee is
exempted for all female/trans-woman candidates, all SC/ST candidates and all PwD
(ii) Option for applying on GDS Posts
A candidate can apply for a maximum of twenty posts all over India per cycle of online
engagement. This inter alia means that a prospective candidate can apply for twenty posts
on a single application spread across one Circle or several Circles. This cap of twenty posts
is inclusive of vacancies arising in candidate’s home Circle. Home Circle means belonging or
native / domicile state of a prospective candidate in which he is permanently residing and
that Postal Circle is providing opportunity. Hence, candidates should exercise due care
while utilizing the twenty choices available to her/him in each Cycle. However, only one
post will be offered for each Circle if she/he has applied for one or more posts in each
Example: – If a candidate opts for five posts with preference post1, post2, post3, post4,
post5 etc. and selected as meritorious in more than one post, the post in the order of
preference will be offered and the candidature for all the remaining posts will be forfeited.
XIX. The revised eligibility conditions and criteria of selection will come into effect for the
vacancies to be notified on or after the date of issue of this notification. The engagement
process initiated before this date shall be finalized as per the existing instructions.
XX. SELECTION CRITERIA:-.
i. Selection will be made as per the automatic generated merit list as per the rules based on the
candidates online submitted applications.
ii. No weightage will be given for higher educational qualification. Only marks obtained in 10th
standard of approved Boards aggregated to percentage to the accuracy of 4 decimals will be the
criteria for finalizing the selection. Passing of all the subjects as per the respective approved board
norms is mandatory subject to the conditions referred in Clause B of Notifications pertaining to
Required Educational Qualifications for taking candidate into account for calculating the merit.
iii. Candidates having both marks and grades in the marks list have to apply with marks only. In
case any candidates apply with grades only his application liable for disqualification.
iv. In case of the marks lists containing the Grades/ Points, marks will be reckoned by taking
conversion of Grades and points with the multiplication factor (9.5) against the maximum points
or grade as 100.
v. In case candidates get the same marks, the merit order would be taken as DOB(higher age as
merit), ST trans-woman, ST female, SC trans-woman, SC female, OBC trans-woman, OBC female,
EWS trans-woman, EWS female, UR trans-woman, UR female, ST trans-male, ST Male, SC transmale, SC Male, OBC trans-male, OBC male, EWS trans-male, EWS male, UR trans-male, UR male.
vi. A candidate can apply for a maximum of twenty posts as per cycle of online engagement. This
inter alia means that a prospective candidate can apply for twenty posts on a single application
spread across one or all Circles. However, this count of twenty posts is inclusive of vacancies
arising in candidate’s Home Circle. (Home Circle means the circle in the native/ domicile state of
prospective candidate in which he/she is permanently residing and studied SSC where Postal
Circle is providing opportunity). Hence, candidates should be advised to exercise due care while
utilizing the twenty choices available to her/him in each Cycle. However, only one post will be
offered for each Circle if she/he has applied for one or more posts in each Circle.
vii. If a candidate opts for five posts with preference post1, post2, post3, post4, post5 etc and
selected as meritorious in more than one post, the post in the order of preference will be offered
and the candidature for all the remaining posts will be forfeited.Similarly, in case of a candidate if
joins at any selected post, offers to the remaining choices will automatically be forfeited. If a
candidate has applied for more than one circle only one post will be offered per circle.
viii. Applicants submitted applications with incomplete/incorrect data will also be rejected from
consideration. Candidate should select appropriate Board basing on the year of pass and Board of
pass from the respective states which recognised the Boards. Any deviation with reference to the
documents submitted and data entered will also liable for rejection of the candidature.
XXI. Cycle of Notification:
a. In a Year all the circles will notify required GDS vacancies in one or more times. Each time
will be referred with cycle number.
b. In case candidate willfully uploads wrong documents/information and unnecessary
documents, his candidature will not be considered. Similarly, in case the candidate enters marks
erroneously either high or low with reference to marks list uploaded then the candidature will
also not be considered.
c. The candidate will get an SMS on his provisional selection on the prescribed date after
selection. Mere getting SMS or any other communication on selection will not entitle the
candidate to claim for regular selection/appointment. The final selection/appointment will be
based on satisfactory completion of verification and genuineness of all educational & other
documents produced by the candidates by the concerned Engaging authorities.
d. Department is not responsible for non-receipt of email/SMS by the candidate due to any
specific reason or without any reason arising out of providers services and other dependencies.
However, a physical communication in regard to provisional selection intimation will be sent by
respective Engaging authorities in due course as per the selection procedure.
e. Department of Posts does not make any phone calls to the candidates. The correspondence,
if any, is made with candidates through respective Engaging Authority only. Candidates are
advised not to disclose their registration number and mobile numbers to others and be guarded
against any unscrupulous phone calls.
f. Candidate can view his/her application status in the website by providing the registration
number and mobile number till the results are announced.
g. How to apply:-
Instructions to Candidates:
1. Candidates must ensure to go through the notification and instructions thoroughly and
understood well before registering himself for applying online.
2. Candidate has to ensure himself that he is eligible by all respects for the Circle/Post he
3. Only one Registration is to be made for one candidate. The same registration number
should be used for submission of applications during the cycle to any of the circles.
4. In case of any duplicate Registration is found by altering the basic details like change of
father name, change of Date of Birth, Applying one Registration with UR category and
another registration etc; will be treated as duplicate registration. all the candidatures
relating to all such duplicate Registration and all such registrations will be deleted for
5. Candidates need not submit any physical application. It should also be noted that any
application is physical sent stating that the application could not be uploaded, it will not be
6. While selecting board name candidates ensure that they are selecting the correct board
name with appropriate configuration. Any application submitted against with board name
other than the actual board of pass that application will automatically rejected. In case any
Board of candidate passed is not available the same is to be taken up with the respective
postal circle Administration in which the Board is Registered.
7. Candidate should ensure to upload all the mandate documents such as photo, signature,
SSC certificate, community certificate and other documents should be submitted in legible
and clearly scanned. Since, Non submission and submission of non legible blurred
documents will be summarily rejected and the application is liable for rejection for all
purposes. And certificates with vital information blurred, his/her candidature will be
8. Candidates should ensure that they are eligible for making fee payment before making
payment. Since, Fee once paid will not be refunded. And also should note that in case of
online payment sometimes the settlement may take up to 72 hours, hence candidates
those or making online fee payment on the last days should ensure to get it settled. In any
case if the payment made is not settled and application could not be submitted those fees
also will not be refunded.
9. candidates are advised in their own interest to submit online applications much before the
closing date and not to wait till the last date to avoid the possibility of disconnection/
inability or failure to login to the website on account of heavy load on the website during
the closing days.
Application submission :
Only online application will be accepted from the candidate. Candidate who desires to apply
online will have to register himself / herself in the portal through https://indiapost.gov.in or
https://appost.in/gdsonline with effect from 20.07.2021 to 19.08.2021 with the following basic
details to obtain the Registration Number:-
i) Name (In capital letter as per X class certificate Marks Memo including spaces)
ii) Father Name
iii) Mobile Number (Unique for one Registration number)
iv) Date of Birth
vii) PH – Type of Disability – (HH/OH/VH)- Percentage of disability
viii) State in which Xth class passed
ix) Board in which Xth class passed
x) Year of Passing Xth class
xi) Xth Class Certificate Number / Roll Number (optional)
xii) Transgender certificate issued by District Magistrate as per THE TRANSGENDER
PERSONS (PROTECTION OF RIGHTS) ACT,2019.
h. Only one Registration is allowed for one candidate. The same registration number should
be used for submission of applications during the cycle to any of the circles. Mobile number
mapping is mandatory for Registration. Once Registered the same mobile number will not be
allowed for further Registrations of any other candidates also. In case of any duplicate
Registration is found by altering the basic details all the candidatures relating to all such
Registrations will be removed for consideration of selection.Any candidate who forgot the
registration number can retrieve the registration number through option ‘Forgot registration’.
XXII. Fee Payment
1. Applicant of category OC/OBC/EWS Male / trans-man should pay a fee of Rs. 100/-
(Rupees one hundred) for each set of five options. Candidate who requires to make the
payment has to visit any Head Post Office or other identified Post Offices in India. Names of the
offices are available in the website http://appost.in/gdsonline.
The applicant can also pay the fee through online mode of payment using the URL
provided in the Home page. All recognized Credit/Debit cards and Net Banking facility can be
availed for this purpose. Charges applicable for usage of Debit/Credit cards and net banking as
per the rules from time to time will be levied to the candidates.
For making the payment of fee the candidate should refer the Registration Number in all cases.
2. However, payment of fee is exempted for all Female / trans-woman candidates as well
PwD candidates. They may apply online directly through the provided link in the Website.
3. For applying online candidate should submit the application by providing information of
Registration Number to proceed to fill up the subsequent information. Documents once
uploaded against one registration number will available for submission of subsequent posts or
for other Circles. Hence, candidates need not upload any documents further. The candidates
need to upload the following documents in the formats and sizes as prescribed, hence it is
advised to keep the scanned documents ready in softcopy form before applying online. Non
submission of all legible and correct mandatory documents in propoer format is liable for
rejection of application.
. Sl. No
|Name of the|
|Is the upload mandatory or|
|1||X class / SSC Certificate|
X class/SSC Certificate
combined marks memo
|Mandatory for all the|
|2||X class passed mark|
sheet/ SSC mark sheet
having subject wise
grades /subject wise
points for the
certificate and marks
X Class passed
mark sheet having
subject wise marks
/subject wise grades
/subject wise points for
the candidates having
two marks memos
being qualified in single
|Mandatory in case of|
candidate having X class/
SSC certificate without
subject wise marks/
subject wise grades/ subject
Additional marks memo in
case of candidate having
more than one marks memo
for being qualified in more
than one attempt.
|3||DOB proof if DOB is|
not in the X class / SSC
Mark Certificate/ SSC
X Class/SSC 2nd
Memo having marks /
grades / points for candidate having two
marks memos being
qualified in single
|.jpg/.jpeg||-do-||Mandatory in case of DOB|
not available in SSC mark
additional marks memo if
the candidate is having
more than two marks memos
for being qualified in more
than one attempt.
|4||Computer Certificate||.jpg/.jpeg||200kb; Not|
|Certificate may also be|
submitted to the Engaging
authority at the time of
appointment if got selected.
|5||Community Certificate||.jpg/.jpeg 2||200kb; Not|
|Mandatory for all categories|
(SC/ST/OBC/EWS) except for
Un Reserved category. OBC
certificate should be in the
form of CG approved
Creamy Layer Certificate /
|Mandatory for all the|
|Mandatory for all the|
|8||Certificate of Disability||.jpg/.jpeg||200kb; Not|
|Mandatory for PH|
|Mandatory for Transgender|
XIII. IMPORTANT INSTRUCTIONS:
The Engaging Authority of each post reserves the right to modify or cancel the
notification of a post at any time without assigning any reason.Candidates should
note that once the details of Registration or of application are submitted the
details cannot be modified or altered. No such requests will be entertained at any
This document is computer generated no signature is required.
Queries of candidates related to notification may be given to
Help Line number: 033-22120578
Email: [email protected]
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